Management of Administrative Procedures

Depending on the type of work to be undertaken (if it is with a private company or public entity and, most of all, the amount established in the budget) the projects are undertaken by means of an offer (in the case of amounts less than €9,000 plus VAT) or by means of a contract (in the case of amounts greater than €9,000 plus VAT). The procedures and documentation to be completed are very similar in both cases.

We also help research teams that want to present any kind of Public Administration bid. For example, we help to arrange and offer information regarding INTEK, ETORTEK, GAITEK, SAIOTEK, CENIT tenders, among others.

Once the Project is up and running, Euskoiker takes care of the administrative documentation resulting from the projects. Although the Federation is responsible for these undertakings, some procedures require the intervention of third parties: getting the signatures of individuals in charge, etc. In these cases we prepare all the documentation and make sure it reaches the right people, so as to speed up the procedure as much as possible.

Download a dossier with detailed information about proceedings (PDF, 155 Kb)

Common documentation

The following table shows the most common documentation, together with a brief description as well as the tasks to be undertaken by Euskoiker (click on each document to see further details):

Memoria

Description	Tasks of Euskoiker	Tasks of the Head Researcher (HR)
Basic information required for undertaking the project / bid / course		Preparation of the document (the information necessary may vary depending on each case)

Type of Bid

Description	Tasks of Euskoiker	Tasks of the Head Researcher (HR)
Document to be sent to the company	Preparation of the document and due procedures

Contract Type

Description	Tasks of Euskoiker	Tasks of the Head Researcher (HR)
Document to be sent to the company	Preparation of the document and due procedures

Conformity

Description	Tasks of Euskoiker	Tasks of the Head Researcher (HR)
Authorisation of the participating Department or Departments and conformity of the research team	Preparation of the document and due procedures	Collection of signatures

Budget Breakdown

Description	Tasks of Euskoiker	Tasks of the Head Researcher (HR)
Breakdown of the budget of the project, to include all possible items		Completion of the document (if the information appears in the report, it shall not be necessary to fill this in)

Lease or Provision of Services Agreements

Description	Tasks of Euskoiker	Tasks of the Head Researcher (HR)
Contracts with external collaborators (freelance, companies, subcontractors)	Preparation of the document and due procedures	Sending of information for the preparation of the contract

Educational Cooperation Agreements

Description	Tasks of Euskoiker	Tasks of the Head Researcher (HR)
Agreements with different centres for the participation of students in the projects	Preparation of the document and due procedures	Sending of information for the preparation of the agreements

Work Contracts

Description	Tasks of Euskoiker	Tasks of the Head Researcher (HR)
Work contracts via the Foundation for external participants in the projects	Preparation of the document and due procedures	Sending of information for the preparation of the contract

Teachers sheet

Description	Tasks of Euskoiker	Tasks of the Head Researcher (HR)
Basic information on the researcher and their relationship with the UPV/EHU		Sending of information

Payment Form

Description	Tasks of Euskoiker	Tasks of the Head Researcher (HR)
Information required for making payments	Procedure for making payment	Completion of form

Payment letter

Description	Tasks of Euskoiker	Tasks of the Head Researcher (HR)
Proof that payment has been made	Payment procedure	Sending of the letter to the Secretary of the Department

Payment sheet for travel and other expenses

Description	Tasks of Euskoiker	Tasks of the Head Researcher (HR)
Spreadsheet to be completed with information relating to expenses for journeys and other expenses		Completion of the form (Proof of payment and receipts should be attached if there are any)

If you should have any queries regarding these procedures, you can contact us using the consultation form on documentation.

You can also find in this section:

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What is the benefit of contracting projects with companies?

¿Cómo puedo contratar proyectos con la Universidad?

Euskoiker has more than 30 years of experience managing all kinds of projects